Procured, then forgotten
The terms are set in the procurement, but follow-up lands on whoever has time. Public buyers in the EU spend around 14% of GDP on procurement, and much of that value is decided after signature.
Industries · Public sector
Public sector: follow up what you procured, and prove it.
Municipalities, regions and agencies sign hundreds of contracts after every procurement, and many are now covered by NIS2. Paragraf keeps contract follow-up, cybersecurity duties and routines in one flow, hosted in the EU or on your own servers.
NIS2Public procurementGDPROn your own servers
Framework agreement · IT services
- Supplier reportDue in 14 days
- OwnerContract manager
- DeviationsNone this quarter
- LoggedYes
The pressure
Procured carefully. Followed up by chance.
NIS2 reaches the public sector
Central government is covered, and member states may include regional and local government. In Sweden, all 310 municipalities and regions are in scope.
Data must stay under your control
Public records, personal data and sensitive information set strict limits on where data may live and who may see it.
Where teams start
The situations we see most in public sector.
A practical example
Example: a framework agreement needs following up.
Step 1 of 4
The supplier owes you a report.
The agreement says the supplier reports delivery and prices every quarter. An Obligation Task goes to the contract manager.
Agreement · IT services
- ReportQuarterly
- DueIn 14 days
- OwnerContract manager
Step 2 of 4
The supplier is asked.
An external Form asks the supplier for the report and confirms the agreed terms. No email threads.
Request sent
- ToSupplier
- Asked forDelivery and price report
- Due14 days
Step 3 of 4
Deviations become actions.
The answer is reviewed in a Workflow. A price above the agreed level becomes an action with an owner.
Review
- Prices1 deviation
- ActionCredit note requested
- OwnerContract manager
Step 4 of 4
Evidence for your auditors.
The report, the decision and the credit note are attached as evidence, ready when the auditors ask.
Evidence
- Linked toContract follow-up
- Approved byHead of Procurement
- LoggedYes
For the buying group
What each role gets.
One foundation, so each role sees its own part – and everyone sees the same truth.
- ProcurementAgreements followed up after signature, not just procured.
- LegalTerms and obligations in one place, with deviations visible.
- SecurityNIS2 duties with owners and evidence.
- ManagementOne picture of contracts, risks and duties.
Before you decide
The questions that usually hold teams back.
Changing how work is followed up is a real decision. Here is how we make it a safe one.
We have to procure you.
Of course. Tell us how you buy and we give you what you need for the requirements: hosting, security, data processing and how export works, in writing.
Can our data stay on our own servers?
Yes. Paragraf can run on your own servers with local AI, or be hosted in the EU. Everything follows your permissions and every change is logged.
Does this fit our existing systems?
Paragraf connects to your existing systems through open interfaces. We go through your systems with you before anything is decided.
Where do we start?
With one area, for example the follow-up of your largest framework agreements, with acceptance criteria agreed up front.
Go deeper
- Follow up what you've signedEvery obligation owned, dated and proven→
- Prepare for NIS2Duties mapped, owners assigned, evidence ready→
- SecurityHosting, permissions, logging and AI→
Next step
Fewer systems.
More control.
Book a walkthrough with one of your own agreements. We show you the follow-up from obligation to evidence, on your material.